Every certificate
in date. Without
chasing anyone.Your next audit,
already prepared.
Certinuity is supplier certificate management for quality teams. It holds the certificates, insurance and declarations your suppliers owe you, reminds them in their own language before anything expires, and prints the audit register your auditor asks for.
- T−30 DAYSReminder emailedIn Polish, to Anna Nowak at Baltic Steel
- T−12 DAYSUploaded from a phoneiso9001-2026.pdf · no account needed
- T−11 DAYSDates and scope confirmedValid 4 Oct 2026 - 3 Oct 2029
- T−11 DAYSApproved. Workflow stops.By Marta Krol · register updated
A quality team with 150 suppliers keeps track of 400 documents on a spreadsheet. It is out of date the week after the audit.
Set up once.
Runs between audits.
Most teams are live in an afternoon. After that, the only thing you do is approve.
- 01
Build your library
Start from ISO 9001, Insurance, Company and Food, or add your own. Each type holds the documents you require.
TYPE→DOCUMENT→FILE - 02
Import suppliers, tick requirements
Upload the spreadsheet you already keep, merged headers and all. Pick a type per supplier and tick the documents they must hold, per facility.
- 03
Switch on workflows
Rules decide who is emailed and when. Suppliers upload from a phone. Each workflow stops by itself once the file is approved.
- 04
Approve, then print
Confirm dates and scope in one queue, approve or reject with a reason. Print the audit register for one facility or all of them.
Supplier reminders,
written as a sentence.
Pick a condition, pick who hears about it. Apply it to a whole type or to single documents. Try it: change the condition or the supplier's language and watch the email rewrite itself.
- From
- Certinuity for Halden Components Ltd
- To
- Anna Nowak <a.nowak@balticsteel.example>
- Subject
- Certyfikat ISO 9001 wygasa za 30 dni
Dzień dobry Pani Anno, certyfikat ISO 9001 przechowywany przez Halden Components wygasa 25 października 2026. Prosimy przesłać odnowiony certyfikat przyciskiem poniżej. Konto nie jest wymagane.
Prześlij certyfikatSent on behalf of Halden Components Ltd. Personal link, valid for this document only.The audit register your auditor asks for.
Printed in one click, from the same data your team works in every day.
- 1One set of pages per facility. Choose all facilities and each gets its own.
- 2Approver and date on every row. Status shown in words, never by colour alone.
- 3Exceptions carry their reason and an end date the auditor can see.
- 4A 24-month continuity timeline with every gap marked.
No account.
No app.
One link.
Suppliers tap the link, photograph the certificate or pick the PDF, and they are done. The page speaks their language. That is why they answer.
DEQuestions quality teams ask before they switch.
Straight answers on suppliers, reminders, audits, data and price. If yours is not here, ask us on a 20-minute call.
01Suppliers
No. Every reminder carries a personal, secure link for that one document. The supplier opens it on a phone or computer, uploads a PDF or takes a photo, and is done. There is nothing to install and no password to forget.
English, German, French, Italian, Spanish, Polish, Dutch and Turkish. You set the language per supplier, and both the reminder email and the upload page follow it.
You reject it in the review queue with a reason. The supplier receives that reason in their own language with a fresh link, and the workflow keeps running until a correct file is approved.
02Workflows and reminders
Each workflow is a simple rule: if a document is due in X days, expired X days ago, uploaded, rejected or missing, then email the people you choose. Apply it to a whole document type, such as ISO 9001, or to single documents.
Yes. Create as many workflows as you need, for example 60, 30 and 7 days for insurance, and 90 and 30 days for certificates that take longer to renew.
As soon as the new file is approved. You can also pause any workflow at any time, and every email it sent is listed in its run history.
03Audits and standards
The register is built for the supplier approval clauses in BRCGS Food Safety, BRCGS Packaging, IFS Food, ISO 9001, ISO 14001, FSSC 22000 and FSC chain of custody. It lists every required document, its validity, who approved it and when.
A PDF register with one set of pages per facility, plus a 24-month continuity timeline that marks every gap. On Standard and Plus you can also give the auditor read-only access.
Yes. Approve by exception with a written reason and an end date. The exception appears in the register, so the auditor can see the basis for the decision.
04Setup and data
Yes. Upload your Excel or CSV file, map the columns once and check the preview before anything is created. Merged headers and mixed date formats are expected. On Plus we do the import for you.
Multiple facilities are included from Standard. The document library is shared across your organisation; requirements and the audit register are set per facility, and a supplier shared between sites keeps one set of files.
In Europe, on our own servers in North Macedonia. Files are stored privately and shown only to signed-in users, sign-in can be protected with a two-step email code, and roles limit each person to their own facilities. You can export or delete everything at any time.
05Pricing and trial
From €49 a month for up to 25 suppliers at one site. Standard is €99 for up to 100 suppliers across unlimited facilities, and Plus is €199 for up to 300. Every plan includes unlimited users and documents.
Nothing is charged unless you choose a plan, and no card is needed to start. If you do not continue, your data is kept for 60 days and then deleted.